Reservation: Please check the Facility Availability Calendar on our website for availability. You can request to reserve facilities by submitting to the Church Administration either a hard copy or electronic form prior to the requested date of use:
- Date Requested
- Beginning and Ending Times
- Copy of the completed Facility Use Form
- If alcohol is to be consumed at the event, a copy of the completed Alcohol Policy Form at least two months in advance of the event.
The Church Administration will review the calendar to ensure there are no schedule conflicts and notify the requestor as to approval or disapproval of the request. A copy of the approval will be provided to the designated “responsible individual” and the original will be maintained in church records.
Fees for Use of Facilities: As a non-profit organization, Vermont Lutheran Church is responsible for all costs of maintaining facilities (electricity, heat, janitorial, etc.) and as such must have users share these expenses. Free will offerings for the church’s future ministry are welcome.
Handicap Accessible: All facilities of the church, to include the Sanctuary, the Fellowship Hall, the kitchen, the restrooms, and the Gathering Place allow for handicapped access. There is an elevator in the church proper and all buildings are barrier free.
Our vision is that this property, with the enhancements we’ve done in and surrounding our Gathering Place, will be a community outreach opportunity for members and non-members to use the property for exercise or meditation on the trails, formal or informal gatherings on the patio, learning opportunities for young and old and a sense of pride in a job well done.
Church Sanctuary has a capacity of approximately 250 people, including access to the balcony with a nursery.
Fellowship Hall and Kitchen (church basement) has a capacity of approximately 125 people. Kitchen facilities are modern and include refrigerator/freezer, convection oven, conventional oven, microwave and range. Food preparation islands and dish washing facilities are also available.
Gathering Place (building adjacent to the church) can accommodate up to 64 people for a sit-down dinner and approximately 75 people for a meeting. This facility has a large gas log fireplace, keyboard, restroom and multiple lighting options, making it highly desirable for any type of meeting or gathering. The restroom can be accessed from outside the Gathering Place by exiting the back door and entering the bathroom door on the left. There are no cooking facilities but the use of the church kitchen can be coordinated to serve food. In addition, there is a large, flat screen TV in this building with a DVD player than can be integrated with a computer projection system. We request that the items in the storeroom in this building be untouched.
Patio
There is a large patio area on the east side of the Gathering Place. The patio area has tables, drinking water (in season), a grill, fire pit and nearby play equipment. The patio has electricity and tables and is available to reserve for groups of up to 99 people.
Fire Pit Rules & Information
- Patio fire pit fires are forbidden when the DNR burn restriction is at a high, very high, or extreme condition. Please see the current condition on their website.
- Due to the confirmed presence of EAB in Dane County and much of the state, the Wisconsin Department of Agriculture, Trade and Consumer Protection (WDATCP) has put the State of Wisconsin under quarantine. Exotic and native forest pests such as Agrilus planipennis (emerald ash borer), Anoplophora glabripennis (Asian longhorned beetle), and others cause serious damage to urban and natural forests in the United States. These pests and many others disperse various distances through multiple pathways including the movement of firewood. Therefore it is a Dane County policy that residents cannot take firewood from Dane County to non-quarantine counties, and campers in parks within the county cannot carry leftover firewood home with them if they live outside of Dane County.
- Certified firewood can be purchased for $1 / log.
- Additional Information:
Prairie and Woodland - The Legacy Prairie & Woodland was established in 2022 after many generous donations and plans to expand the cemetery. It is adjacent to the church, located in the Driftless Area (unglaciated area) of Dane County in the Town of Vermont. The property contains 115 acres of beautiful woodland with hiking trails winding throughout. Using green infrastructure practices the former farm fields were developed into 35 acres of prairies, minimizing erosion with the construction of retention ponds, preserving the 20 acres of wetland and portion of Vermont Creek that flows along highway 78, and managing the woodland to maximize its habitat for wildlife.
Property of the Church – Tables, chairs and other Church property are not to be loaned out.
DAY OF THE EVENT RULES/REGULATIONS
- 1
The responsible individual for the group/organization must arrange for securing the key per access and returning the key upon completion of the event. Security of the building and the access keys will rest with the responsible individual/organization. Lock all doors when leaving.
- 2
It is expected that all utensils, dishes, etc. will be cleaned and returned to their proper storage after use.
- 3
All trash must be removed, tied and placed in the trashed cans outside the back exit to the kitchen.
- 4
If the floors look dirty, please sweep/vacuum the floors. If a janitor needs to clean up after your usage, you will be billed the custodian fee.
- 5
It is expected after use, all lights and fans will be turned, heat turned down and/or windows closed before exiting.
- 6
Any damage incurred to the buildings (Church, Fellowship Hall, kitchen, restrooms and/or the Gathering Place will be reported to the church secretary and will be the responsibility of the using individual and/or organization.
- 7
THERE IS NO SMOKING ON ALL PREMISES OF THE CHURCH.
- 8
PLEASE SEE ALCOHOL POLICY.
- 9
PLEASE SEE PRAIRIE AND WOODLAND POLICY.
